Sending an Email or Notification to Users Attending an Event

You can send emails and push notifications to the members who attended an event from the Members page in the admin.

The trick is scoping the list to one event first, then selecting the members you want to reach.

Scope the List to Your Event

Step 1. Go to Reports & Imports › Request a Report, find the Attendance Records Report, and click "Available on Members › Attendance view". That opens the Members list in its attendance view.

Step 2. Use the "Event report:" search at the top of the list to find and pick your event. The list now shows only that event's attendees, with their arrival, duration, last seen, and check-in methods.

Step 3. Check the box next to each member you want to reach, or use the checkbox in the header row to take everyone shown on the page.

Step 4. Click "Push" or "Email" at the top of the page.

In both composers, choose "Selected members" as the audience. The "All matching filters" option is not scoped to the event — it sends to your whole filtered member list. If you have more members than fit on one page, work a page at a time.

Tip: The "Download" button beside Push and Email queues the full Attendance Records Report for the event you've picked, so you can pull the same audience as a CSV.

Steps to Send Email

1. Choose your Audience.

2. Write the Subject.

3. Write the Message. It's a rich text editor — type {{ to pick a variable, or click any token below the editor to insert it at the cursor. Variables are replaced with each recipient's own data on send.

4. Set Send At. It defaults to now; set a future time to schedule delivery.

Tip: Use "Preview" before sending to see the email as it will render.

Steps to Send Push Notification

1. Write the Message. It must be 140 characters or less — a live counter tells you what's left, and there's an emoji picker beside it.

2. Add Media. (Optional) JPG, PNG, or GIF up to 8 MB, or MP4 up to 20 MB.

3. Check "Add a link to this message" to make the push tappable. (Optional) The link can point at an Event, Auction, Prize, or Sweepstakes on your site, or at an external URL.

4. Check "Schedule this message for a later time?" and set Send At to send it later. (Optional)

5. Choose your Audience.

Scheduled messages cannot be canceled.

Tip: The push composer's "Just me" audience sends a real push to your own fan account first, through exactly the same path fans get. Use it to check how the message looks on a phone before sending to everyone.